Senior Proposal Manager

Company: Tbwa Chiat/Day Inc
Location: Herndon
Posted on: February 1, 2025

Job Description:

For the past 15+ years, eTelligent Group has consistently delivered excellent services that are demonstrated through our exceptional past performances. As a small business, we have distinguished our company as effective problem solvers with innovative, scalable solutions. We integrate CMMI Dev V2.0 Level 3 processes, tools, and techniques with innovative, cost-efficient, and secure solutions to address complex challenges. We also hold ISO 9001:2015, ISO/IEC 27001:2013, and ISO/IEC 20000-1:2018 certifications.Job Description:eTelligent is currently seeking talented proposal development leaders with federal government contract bid experience to provide Proposal Management support. In this role you will be an integral senior member of the Growth Team responsible for leading new business proposal development activity. This position works closely with capture, technical, and delivery counterparts and provides proposal expertise on competitive bids. The successful candidate will have experience with proposal development planning and execution; capture team coordination; reviewing, understanding, and analyzing RFPs; and assessing and providing input for response strategies. Additional requirements include performing tasks related to leading proposal team; managing all proposal activities (schedules, compliance, reviews, documents, etc.); and preparing support artifacts (data, resumes, project descriptions, etc.). The successful candidate will be responsible for assessing and ensuring compelling, complete, and compliant proposal responses that reflect win strategies and align to evaluation factors. This is a highly networked role that requires an ability to work under pressure and to challenging deadlines.

• Collaborate with executives, management teams, functional units, BD personnel, partners, and subject matter experts to provide proposal leadership, support, and overall direction.
• Maintain tight, proactive communication with proposal, capture, and business unit leadership to secure necessary resources and activities are available to achieve a successful proposal submission.
• Lead and manage proposals, orals preparations, and presentations from Pre-Proposal Phase through Post Proposal Phase.
• Interpret technical, experience, personnel, management and/or other requirements of solicitations (e.g., SF330, RFP, Pre-solicitation, RFI, Sources Sought, EN, Shortlist, Orals, etc.).
• Coordinate and produce the proposal (RFI, PPQ, ITT, RFP etc.) response whilst assembling a proposal team that has the skills to prepare and submit a winning proposal.
• Coordinate and review/edit proposal input from a variety of stakeholders.
• Oversee and/or produce compliance matrices, schedules, outlines, contact lists, agendas, proposal kickoffs and reviews, technical solution sessions, and other proposal-related tasks and meetings.
• Write, edit, and/or rewrite to incorporate win strategy and themes, differentiators, and technical solutions into proposal document(s) in a well-articulated and consistent manner, reflecting a clear understanding of the requirement(s).
• Develop compliance matrices and arrange for/conduct compliance reviews. Also, oversee development of high quality, high impact artwork and graphics for proposals.
• Facilitate and/or lead proposal reviews (e.g., Annotated Mock-ups (AMU's), Initial Draft, Red Team) and make recommendations for content improvement and compliance.
• Support other business development professionals (e.g., writing, editorial support, volume management, review participation) when necessary, as part of a team-first capture and proposal organization.
• Support other Proposal Operations activities (e.g., content databases, SharePoint library management) as needed.Basic Qualifications:
  • Bachelor's degree and 8+ years of increasing levels of proposal management responsibility or 12+ years of related experience in lieu of degree.
  • 5+ years of experience leading Federal government contract proposals, including SF330s, ranging from $50M to $500M.
  • Exceptional communication skills.
  • Excellent organizational, time management, prioritization, and decision-making skills.
  • Understanding of, and experience with, the Federal procurement process and regulations (e.g., FAR).
  • Successful track record of high quality, high scoring proposals.
  • Ability to work to meet deadlines (nights, weekends, and holidays at times).
  • Ability to develop and/or assist technical and capture personnel in developing compelling themes, discriminators, and messaging.
  • Ability to work well both in a team and independently.
  • Up-to-date knowledge of marketing, editing, graphic design, and other proposal management relevant proposal best practices.
  • Ability to work with and manage multiple geographically dispersed, virtual multi-company teams simultaneously.
  • Ability to create original content using interview and research techniques.
  • Advanced-level MS 365 Word, MS 365 PowerPoint, and Adobe Acrobat Pro user.
  • Intermediate-level MS 365 Teams, MS 365 SharePoint.
  • Fluency with other MS 365 applications (Outlook, Teams, Excel, SharePoint).
  • Ability to remain calm, tactful, positive, and constructive within a dynamic environment consisting of diverse personalities, while operating within strict deadlines and, sometimes, stressful situations.Preferred Qualifications:
    • Advanced degree with a passion for writing/creating proposal content.
    • Experience managing technical proposals for large, complex IT Engineering and Modernization pursuits.
    • Skilled in editing and rewriting for clarity, incorporating win messages, and "one voice" narratives, within technical documents and proposals.
    • Intermediate- to Advanced-level Adobe Creative Cloud user.
    • Proven ability to be successful as a proposal manager in large businesses and small businesses.
    • Orals coaching and team preparation.Minimum Eligibility: US Citizenship/Green Card holder (GC at least 3+ Years)Location: Herndon, VA (Hybrid)Commitment to Diversity:eTelligent Group provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.
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Keywords: Tbwa Chiat/Day Inc, Towson , Senior Proposal Manager, Executive , Herndon, Maryland